---
title: "Including data from a certain data row"
slug: "selecting-a-specific-record-for-a-data-field"
tags: ["AddIn V5.0.4.2", "task"]
updated: 2026-11-03T11:53:44Z
published: 2026-11-03T11:53:44Z
canonical: "help.dox42.com/selecting-a-specific-record-for-a-data-field"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.dox42.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Selecting a specific record for a data field

*This content applies to:* ![](https://cdn.document360.io/3acc69da-1de2-431d-95a6-08ae83717b4a/Images/Documentation/PPTX-Add-In_IconBadge.svg)

---

You can specify which record from a data source should be used to populate a data field. For instance, you could add the team lead’s name to the overview of employees.

# Steps

1. In Microsoft PowerPoint, open your document template.
2. Select or [insert the desired data field](/v1/docs/inserting-data-fields-into-your-powerpoint-template).

![Overview table displaying employee names, departments, seniority, and achievements.](https://cdn.document360.io/3acc69da-1de2-431d-95a6-08ae83717b4a/Images/Documentation/Bildschirmfoto 2025-05-20 um 12.42.29.png)

Example: Overview of employees with team lead info at the bottom
3. In the **dox42 Data Fields** explorer, go to the **Row** text field and enter the value of the desired row in the data source. In this case, we know that row 2 includes the data from the team lead.

![Form fields for employee details including name, ID, phone, and department options.](https://cdn.document360.io/3acc69da-1de2-431d-95a6-08ae83717b4a/Images/Documentation/Bildschirmfoto 2025-05-20 um 12.45.54.png)

**dox42 Data Fields** explorer
4. Select **OK**. The configured data field in the template includes the row number in square brackets (`[n]`).

![Overview of employees including names, departments, and seniority levels displayed in a table.](https://cdn.document360.io/3acc69da-1de2-431d-95a6-08ae83717b4a/Images/Documentation/Bildschirmfoto 2025-05-20 um 12.47.37.png)

Configuration of data row
5. Save the PowerPoint template.

# Result

You have configured a data field to include data from a certain row of the data source. When you [generate the document](/v1/docs/generating-a-document-for-testing), only the data from this row will be included.

![Table overview of employees, highlighting Celina Bentley as team lead with achievements.](https://cdn.document360.io/3acc69da-1de2-431d-95a6-08ae83717b4a/Images/Documentation/Bildschirmfoto 2025-05-20 um 12.50.13.png)

Example: Inserted data field with specific row information from the data source