Inserting images via data field in Microsoft Word

You can configure a data field to display images. For example, if you want to display the individual signatures of your trainers on a training certificate. The data source contains the partial file path to the image file and the dox42 Word Add-In completes and follows this path to include the image into the generated document.

Steps

1. Add the needed images in or below the same folder as the document template.

2. Set up your data source to contain the partial file path to the image file. In the following example the images with the signature are stored in a subfolder named Signatures.

   

3. Open your Word template.

4. Go to the dox42 ribbon and select Insert Data Field.

   

   The dox42 Data Fields pane opens, which contains with all the components of the Data Map.

5. Insert a new data field or select the already inserted data field in the document template that contains the path to the image.
   The details of this placeholder are displayed in the dox42 Data Fields pane.

6. From the Type dropdown select the Image entry.

7. Enter a dimension in the Dimension text field using a semicolon to separate the dimension numbers.

8. Optional: Adjust the image quality to your needs.

9. In the Directory/URL text field enter the <%DOCPATH%> variable to complete the file path to the images.
   The <%DOCPATH%> variable contains the document template’s path. In our example the dox42 Word Add-In will now complete the path defined in our Excel data source with the document template’s folder path. This could look like this: C:/Document Templates/EmployeeList/Signatures//CelineBentleySignature.PNG

   

10. Select OK.

11. Save the document template.

Result

You have inserted an image via data field. When you generate the document the data field will include the image.